Registrar Team Staff
Assist in daily administration of the Student Affairs section, manage student records, issue certificates, and support purchasing and system development tasks.
About OIST
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Responsibilities
- Assist in daily administration of the Student Affairs section
- Record management and special projects which relate to student records as required
- Certificate issuance for students and graduates
- Perform routine administration tasks in support of purchasing
- Develop or update student record systems as necessary
- Support Registrar Team Leader in their duties
- Official record management for Student Affairs Section
- Other administrative tasks as necessary
Requirements
(Required)
- Associate degree
- Proficiency in both English and Japanese
- Work experience using Microsoft Office
(Preferred)
- Bachelor's degree
- Experience in an academic administrative environment
Benefits
In accordance with the OIST Employee Compensation Regulations (A1).
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
Additional Info
Locations
- Main Campus: 1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa
Application Information
Application Documents:
- Curriculum vitae in English
- Curriculum vitae in Japanese - Please submit your CV (履歴書) and work history (職務経歴書) in one combined file.
- Up to 2 references may be requested during the final interview stage.
- Please click APPLY HERE to be redirected to our application platform (Interfolio) and follow the instructions there to upload the required documents.
Application Deadline: Applications will be accepted until all positions are filled. *Application will be closed once the position is filled.
Starting Date: As early as possible
Report to: Student Affairs Section Manager
Working Hours:
- Scheduled Working hours: 9:00 – 17:30
- Rest period: 12:00 – 13:00
- Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays: Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave: Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Declaration:
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Contact: [email protected]
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